We’re opening this article up to allow reader comments, with the hope of getting a discussion going on how we might save the club. We need volunteers for the 2012 board, and if no one comes forward the club will come to an end. If you’ve got any thoughts to contribute, please leave a reply below. To prevent spam, all response posts will be moderated, but it shouldn’t take long for your comments to be published.
And just to get things started, I want to share some thoughts I have.
I think door duty may be one of the things people may dread most about volunteering for the board. It is not always a lot of fun, having to miss some of the dances (at least in the early part of the evening), because you’re taking admissions money at the door. It hasn’t been all that burdensome in the past, because we’ve usually had about 12 board members and so each of us has had to do it only about once every three months. But if we only get about 6 volunteers for the board next year, then each board member will have to do it more often.
I think there are several possible ways to deal with the problem. In years past the club has paid someone to do door duty. It didn’t cost all that much, and the person doing it might also perform other, related tasks like managing the beverages and organizing the 50/50. The club certainly has enough money to do this again. An alternative might be to have volunteers from the club take turns doing it, so it wouldn’t be just board members who are stuck with the job.
In prior years the board has spent a large part of its time on activities that were fun and certainly worthwhile, but not absolutely essential to running the club. For example, we organized a book sale, a bake sale and several silent auctions. In the coming year, if volunteers for the board were less able to devote a lot of time to the club, these kinds of activities could be reduced, or they might be done using volunteers from the club who are recruited for each event or task.
During the past year or two, we’ve had board meetings once each month. They started an hour before the dance and usually lasted about an hour. In the future, if we wanted, we could hold shorter meetings. There is no requirement they be held once each month. The incoming board can schedule meetings wherever and whenever it wants.
Showing Up for Every Dance
Some club members say they don’t want to join the board because they think that they’ll have to show up for every Friday night dance. That simply isn’t true. There is nothing in the bylaws that says that. All we really need is one person, a ‘responsible party’ to be at every dance, just to handle any difficulties or questions that might arise, and to make sure the venue is cleaned up before everyone leaves. This ‘responsible party’ doesn’t even have to be a board member; it could be someone from the club membership who volunteers to do it on a particular night.
Dances Every Two Weeks, Rather Than Every Week
It has been suggested that we might find it easier to recruit board members if we hold dances once every two weeks rather than once each week. This may or may not be true. I personally don’t think it matters, because there is no requirement that board members show up for every dance.
What are your thoughts?
Please don’t hesitate to leave a comment below.
Update, December 10, 2011
At the dance last night a number of club members volunteered for the 2012 board. We’re out of the woods. Thanks to everyone for sharing their thoughts, and special thanks to the volunteers who stepped forward.